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Skidmore College
Information Technology

IT Email Policies and Best Practices

Account Closures

Students

  • Withdrawals: Your account will be closed 30 days from the time that your account is marked as withdrawn.

Alumni

    • Email accounts are maintained for as long as Microsoft continues to provide our mail service.
    • For alumni who graduated after 2020, you will continue to log in at skidmore.okta.com and use the same username you had been using while you were attending Skidmore.
    • For alumni who graduate between the years of 2008 to 2020, Your login and primary address will change to username@alumni.dos5.net. To log into your email you will need to go to outlook.office.com/alumni.dos5.net. Your previous address, username@dos5.net, will deliver email to the new Inbox

Faculty and Other Employees

  • Based on information provided by Human Resources, an automatic process occurs and your Skidmore account is closed 30 days later.

Retirees

    • If you are an official retiree of the college, you may keep your email account into retirement. 

Automatic Emptying of Deleted Items

  • Students: After an item has been in your Deleted Items folder for 14 days, the Exchange email server will remove them.
  • Employees: After an item has been in your Deleted Items folder for 30 days, the Exchange email server will remove them.

 

Other Policies

 

Best Practices for Email

  • Never forward any confidential or protected information to a personal email account. Most personal email accounts do not have the privacy and security necessary to handle confidential Skidmore information.
  • Never use your Skidmore email account id and password to setup an external, third-party account (such as Amazon, iTunes, etc.). If your account gets compromised on these sites, you are putting all of your Skidmore account information at risk. Always use a third party email account (gmail, yahoo, roadrunner, Comcast, etc.) to create third-party accounts.